ROP 2022 FAQ

Wednesday, Apr 13, 2022| Tags: District



Frequently Asked Questions

Update.. RA's

The Risk assessment for the camp can be downloaded here ROP 2022 RA
Risk assessments for activities provided by belchamps are available at
Hired activites RA's are available at,,

What date/s is the camp?
The camp will commence on Friday 29th April and ends on Sunday 1st May 2022

Where will the camp take place?
The camp will be held at Belchamps Scout Activity Centre, Holyoak Lane, Hawkwell, Essex SS5 4JD

What activities will be at the camp?
Some of the activities we plan to have available are Bushcraft, Mini Crossbows, Nerf Guns, Orienteering, Pedal Karts, Photo Quiz, Pioneering, Rock & Roll Rodeo, Sumo Suits, Traversing Wall, Air Rifles, Archery, Tomahawks, Metal Detectors, Circus Skills, Mini Golf, Assault Course, Caving, Climbing Wall, High Ropes, Quad Bikes, Laser Log, Inflatables, Campfire.

How much will the camp cost?
The camp itself is entirely free, being paid for by the Southend West District. There may however be a small group charge for food, which will be organised by each individual group.

Who will be providing the food?
All individual groups will arrange food for their own young people and leaders. There will not be a central food provision.

What will I need to wear?
For most of the camp, general comfortable clothing is fine. It may be wise to check weather conditions prior to the weekend to assess climate suitable clothing. All participants of the event are asked to always wear their group scarf unless told to remove it by a leader.
Full uniform will be required to be worn for the arrival at camp and it will be needed again for the renewal of promise on the Saturday evening.

What other items should I bring?
A camp kit list is available from leaders which will advise on required items.

What time do we need to arrive and depart?
Due to the high number of people arriving and departing within a small time scale, time slots will be allocated to individual groups. Please endeavor to arrive and depart during the allocated time slot to enable the smooth transition of people and kit.
Please note it is highly likely that a drive through system will be in place. This means that the entrance will be at the front of Belchamps via Holyoak Lane and exit at the back via Hawkwell Chase.

Will the Belchamps shop be open?
The shop will be open on all days during the weekend.

My child has additional needs/health issues, what provision will be provided?
Leaders will be provided with wrist bands upon which relevant details can be written and then worn by the young person to alert event organisers and other leaders of any potential situations.
General back up situations will be put in place for minor unfavorable weather. In the event of severe adverse weather, the camp will unfortunately be required to close.

When will the actual Renewal of Promise take place?
The actual Renewal of Promise will take place on Saturday evening prior to the start of the camp fire at around 7pm.

Will parents be able to attend the Renewal of Promise?
Unfortunately, due to safeguarding issues and the high number of people attending the camp, parents will not be able to attend the renewal of promise.

My child will not be staying on Saturday evening, what time and where should I collect them?
If your child is not staying over on the Saturday evening, pick up time will be approximately 8.30pm. If there will be a lot of people requiring collection at this time, a pickup schedule will be given. Please stick to the time given. Thank you


When can we set up camp?
The District Commissioner has agreed with Belchamps that we can set up our camp sites during the late afternoon/evening of Thursday 28th April if required. Alternatively, camp can be set up during the day on Friday 29th April.

What paperwork is required?
As the camp will be under the District Commissioners permit, you will not be required to complete a NAN form. Those attending will however be required to complete the standard permission to camp and health forms and the permission to take part in activities forms. Please speak with your GSL if you are unsure.

Will alcohol be allowed on camp?
Please familiarize yourself with the Scouting Policy Organization and Rules around alcohol consumption and please read the Green Card which has full information on Alcohol and Scouting, the rules of which must always be followed.
Individual groups will be responsible for their own decisions around alcohol consumption for members of their group of 18 years of age and over and the GSL’s decision must be strictly followed. Should your group permit alcohol consumption, this may ONLY be consumed within the designated area for your group. Alcohol must not be consumed in general areas at any time. All groups are responsible for ensuring their own leaders follow the regulations laid out by their GSL. Never feel pressurized into drinking alcohol. It is socially acceptable to decline.


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